CertKeeper tracks subcontractor insurance certificates, flags upcoming expirations, and sends renewal reminders — without forcing your subs into a new portal or your team into a full construction platform.
Get Early Access — FreeBuilt around standard ACORD 25 certificates, with review controls for anything the parser is not confident about.
Your spreadsheet has 60 subcontractors.
3 COIs expired last month.
You emailed the sub on Monday.
It's Thursday. Still waiting.
The project owner wants proof of insurance.
You're scrambling.
Three steps. No sub portal. No platform migration.
When a sub sends you their COI, forward it to your CertKeeper inbox. We extract the expiration dates automatically and flag anything that needs review.
Every sub's coverage type, carrier, limits, and expiry date in one dashboard. Start with your current spreadsheet or your next 10 renewals.
At 90, 60, and 30 days out, your subs receive automatic renewal reminders by email. They keep sending PDFs like they already do.
A spreadsheet lists 80 subcontractors, but only one person knows which rows are current and which certificates still need review.
Certificate of insurance tracking risk
A subcontractor's COI expires during an active job, and the team only notices when an owner asks for proof.
Subcontractor COI tracking gap
Renewal emails go out too late because 90/60/30-day COI renewal reminders still depend on someone checking the spreadsheet.
Manual reminder bottleneck
Learn more: COI tracking workflow, COI tracking spreadsheet template, how to track certificates of insurance, subcontractor COI tracking, COI renewal reminders, and construction document tracking spreadsheets.
Forward standard ACORD 25 certificates and we extract carrier, coverage types, limits, and expiration dates — with review controls for low-confidence fields.
Subs get email reminders at 90, 60, and 30 days out. You get notified when they update their cert.
One view of every subcontractor's coverage status. Green means covered. Red means action required.
Every cert stored and searchable. Pull any sub's insurance history in seconds when a project owner asks.
No new software for your subs. They email PDFs like always; CertKeeper handles the tracking and reminders.
Not a $1,200/mo platform you'll use 10% of. CertKeeper does one thing well, at a price that makes sense.
Start with the spreadsheet and renewal emails you already have. CertKeeper adds tracking, reminders, and review controls without forcing a full software rollout.
CertKeeper is designed around standard ACORD 25 certificates and should flag low-confidence extraction results for review instead of pretending automation is perfect.
The goal is to start from your current spreadsheet or your next batch of renewal emails — not a months-long software rollout.
No. Subs keep receiving email reminders and sending updated COI PDFs. CertKeeper is for your tracking workflow, not a new portal for every subcontractor.
CertKeeper will need secure document storage, access controls, and easy export/download before broader rollout. Early access helps prioritize those requirements.
Sized for contractors, not enterprise software budgets.
Not live yet — join the early access list and lock in founding member pricing when we launch.
Practical guides for certificate of insurance tracking, COI renewal reminders, and construction document spreadsheets.
A step-by-step workflow for GCs that need current COIs and audit-ready proof.
A simple tracking system for small and mid-size GCs that do not want a full platform rollout.
The 90/60/30-day reminder workflow for reducing missed subcontractor insurance expirations.
We're building CertKeeper for general contractors tired of managing COI renewals in spreadsheets. Join the list and tell us enough about your workflow so we can prioritize the right early users.